19 May What Do Our Secretaries Do?

In a few months our Nominating Committee will begin assembling a slate of 2027 officers for us to vote on at the November meeting. If you joined CVQA to make friends and contribute to our philanthropic work, serving on the Board can help accomplish both goals. Over the next few newsletters, we will highlight the various Board positions to help you choose where your skills can help meet the guild’s needs.

Board members come together monthly (usually in person) for a Board meeting that is separate from the General meeting. Board meeting dates are set by mutual agreement and are often hosted by the President in her home.

Recording Secretary

The Recording Secretary records the minutes of our Board meetings and General meetings and circulates them to the Board for additions and corrections. She sends the General meeting minutes to the Communications Secretary to distribute to CVQA members prior to the next meeting so we can review them before we vote to approve them. When Mary Jo Harrison served as Recording Secretary, she used an app called Minutes AI to help capture the minutes. Marianne Cooley prefers to take minutes by hand.

The Recording Secretary also chairs the Nominating Committee, which presents a slate of officers in the September and/or October newsletter so we can vote at the November meeting.

Communications Secretary

The Communications Secretary is in charge of – you guessed it – communications! This can involve posting breaking news to our Facebook page, sending email blasts to convey high-priority CVQA news, and assembling our monthly newsletter at least a week before guild meetings. She doesn’t write all the articles – committee chairs submit articles (Pat McMahon sends Quilts of Valor news; Karen Bays sends Community Care Committee news) – but she writes some of the articles based on information shared during General meetings and Board meetings and does light editing on the others.

Now that the newsletter is online, there is no need for fancy graphic experience to lay out an attractive page. There is, however, a need for some basic computer experience. The Communications Secretary doesn’t need to be a computer expert, but she needs to be able to follow directions on how to post articles to the newsletter and edit them when needed. It’s not difficult to learn and our Webmaster Emily Collins is a great teacher.